Acceptable Use of WSABI® Reports and Profiles Policy
Reviewed and updated: 24 October 2017
This website www.wsabi.co.uk (“our site”, “this Website”) is owned and administered by Accretis Ltd (“us”, “we”); a limited company registered in England and Wales under company number 7833321 and have our registered office and main trading address at:
The Raylor Centre, James Street, York, YO10 3DW, England
WSABI® is the registered trademark of Accretis Ltd.
This document sets out the permitted uses and prohibited uses of WSABI® Reports and Profiles generated from the use of this Website. When using our site you must comply with this Acceptable Use of Website Policy and other applicable terms which together form our terms of use.
We reserve the right to change this Acceptable Use of Website Policy at any time without prior notice to you, so please check it regularly.
By using or accessing our reports and profiles, you agree to be bound by the terms laid out in this document together with our Acceptable Use of Website Policy, our Terms of Website Use and our Privacy Policy which govern the relationship between us and users of our site and/or any associated services (“you”). If you do not agree to these terms in there entirety, do not use this website or its associated services.
With regards to WSABI® reports and profiles we use the following terms are used to describe the various users:
- An Account Holder is a person who has registered to use our site in order to generate and download WSABI® reports and profiles relating to respondents. A WSABI® Master Practitioner is an Account Holder who has undergone specific training and accreditation and holds a current licence to practice as a WSABI® Master Practitioner.
- A Respondent is a person who has been asked to complete the WSABI® questionnaire in order to generate their WSABI® reports and profiles.
- A Third Party User is any person other than the Account Holder or Respondent who has been provided with copies of reports.
We may revise these terms of use at any time by amending this page and/or downloadable file.
Please check this page from time to time to take notice of any changes we made, as they are binding on you.
The headings in this Acceptable Use of WSABI® Reports and Profiles Policy are for convenience, and do not affect the interpretation of the provisions.
1 Completion of Forms and Use of Identifying Information
1.1 Identifying information collected and processed from forms on this Website are essential in enabling us to communicate effectively with users, send invoices to the appropriate authorities and to correctly compile the reports and profiles.
1.2 It is your responsibility to ensure that all information required is entered into the forms correctly. Specifically, our algorithms use entries in the names (first, last and informal), titles and gender fields to correctly format and personalise emails, notices, letters, invoices, reports, profiles and any other documents and instruments for communication that may be added and used at a future date.
1.3 If you are a Respondent User (a person who is using the site for the purpose of completing a WSABI® questionnaire) it is your responsibility to check and correct any information that has been previously entered about you on your behalf. Additionally our site uses multiple choice entry fields (‘drop down’ boxes) where the default view is the first available choice in the list of options (e.g. title view may default to Mr). It is your responsibility to ensure that the correct option is selected in such fields.
1.4 We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with errors made when completing and submitting forms or questionnaires on this Website.
1.5 You may not enter or upload any inappropriate material in any forms on our site. “Inappropriate Material” is defined in our Acceptable Use of Website Policy.
1.6 By accessing WSABI® reports and profiles or using our site to generate reports and profiles, whether for use by yourselves or on behalf of others, you agree to be bound by the requirements of the UK Data Protection Act 1998, the General Data Protection Regulation (GDPR); the new legal framework in the EU and any additional regulations or laws applicable to your country of residence or operation.
1.7 You should read our Privacy and Data Protection policy for further information regarding our use of information and cookies.
2 Informing the Respondent of the Intended Use
2.1 The Account Holder must tell Respondents how long reports and profiles will be kept on file, and indicate to whom and under what circumstances they will or will not be released.
2.2 The Account Holder must take reasonable steps to keep individuals’ reports and profiles confidential, only divulging them to someone other than the Respondent when there is legitimate right to know and with the Respondent’s full knowledge.
2.3 The Account Holder must use their best efforts to see that the Respondent receives adequate information as to the use of their reports and profiles and whether or not feedback on their use will be provided.
2.5 Where copies of reports are provided to Third Party Users, their responsibilities to inform respondents of their use and to provide adequate feedback must be clearly communicated to the Third Party Users by the Account Holder. A copy of, or link to, this policy should be provided to the Third Party Users by the Account Holder with the reports.
2.4 If the questionnaire is being used in a research context such as to establish its reliability or validity, the experimental nature of its use should be clearly communicated to Respondents.
3 Permitted Use of Reports, Profiles, Questionnaire or Test Data
3.1 Reports, profiles, questionnaire or test data obtained for use within an organisational/employment context should only be used in accordance with relevant employment laws and professional standards.
3.2 Reports, profiles or data acquired for one purpose (e.g., team building) should not be used for another purpose without the respondent’s specific knowledge and consent.
3.3 WSABI® reports and profiles must only be presented, read and used in their entirety. It is not permitted to edit or change reports and profiles or abstract parts of them.
3.4 Only accredited and licenced WSABI® Master Practitioners are permitted to add information, or provide additional supporting data or text as an appendix or associated document, to any WSABI® report or profile.
3.5 WSABI® reports and profiles are only valid for up to 3 months from the date the questionnaire is completed or until the respondent’s circumstances or role changes, if this is sooner. No report or profile should be used after they cease to be valid.
4 Users’ Obligations and Warranties
4.1 Never to violate copyright law or our intellectual property rights by copying or adapting any part of the WSABI® questionnaire, our proprietary scoring system, reporting, analysing and charting systems, algorithms, computer code or text files.
4.2 To observe all applicable laws on the protection of personal data.
4.3 To take corrective action where bad practice or breach of copyright or infringement of trademarks is evident in their organisation or by other users.
4.4 To keep reports and profiles in a safe place to prevent unqualified use and other abuses.
4.5 When communicating results, to ensure that their implications are clear to the recipient, and to explain the limitations of such profiling systems and resulting reports.
4.6 Where an Account Holder moves to a new employer or a new section of their existing employer, and is unable to take with him or her copies of valid reports, to ensure that they are destroyed and that no other person has access to their WSABI® account.
4.7 Never to use WSABI® reports and profiles for any use, or present the information in any way which could result in, or lead to discrimination or bullying of any kind.